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Saturday, November 26, 2022

City of Ocala seeking vendor to produce, manage annual concert series

The City of Ocala is soliciting quotes for a vendor to provide concert series production and management services for yearly events that will be held throughout the city.

The request for quotes is currently posted through the City of Ocala’s Procurement and Contracting Office and runs through Monday, August 15 at 2 p.m.

In the past, the City of Ocala has conducted and sponsored events that primarily catered to members of the local community and immediate surrounding areas. Through the ongoing performance series, the city is looking to enhance its efforts to become a regional destination by elevating the quality of events.

The city has created an annual performing arts program in an effort to expand arts and engagement throughout the city. This program will consist of the following events:

  • Three (3) Art Park concerts. The dates of these performances are flexible.
  • One (1) Cattle Drive and Cowboy Roundup event held annually in February.
  • Ten (10) consecutive week concert series subject to the award of the Levitt AMP annual grant, with potential modifications if the grant is not awarded. The series takes place between April and July, and utilizes public recreation venues such as Tuscawilla Park, Tuscawilla Art Park, Citizen’s Circle, and Webb Field at Martin Luther King Jr. Recreation Complex.
  • One (1) Light Up Ocala event held annually on a Saturday in November.
  • One (1) Retro Sounds event held annually in March in conjunction with the First Friday Art Walk.

According to the City of Ocala, the annual concert series will include up to 16 evening events on Friday or Saturday.

In addition to concert production services, the city will also be operating a new venue at the Mary Sue Rich Community Center that will occasionally require production services. This may include the operation of in-house audio and video systems (an hourly rate) or a medium-sized production.

For any event that utilizes more than the general in-house equipment, the city will require production services as necessary for event labor, a light technician, stage labor, and a sound engineer.

According to the scope of work outlined in the request, the chosen vendor will work with the City Project Manager to provide booking and contracting for national, regional, and local talent. The city will provide final approval for each participating act.

The vendor will be responsible for negotiating and booking acts for each performance. On the day of each event, the vendor will work directly with each artist/band to meet onsite needs, such as load-in, sound check, hospitality (if requested), and more. All hospitality costs for items requested by the artist will be incurred by the vendor and passed onto the city.

Once a vendor has been selected by the city, an initial two-year contract will be drafted, and it will be presented to the Ocala City Council for approval during an upcoming regular meeting.

The Ocala City Council meets at 4 p.m. on the first and third Tuesday of every month at Ocala City Hall (110 SE Watula Avenue).

For more information on this request, or to view others, visit the City of Ocala Procurement and Contracting Office website.